When dealing with the IRS in anyway shape or form, it is important that you stay as professional as possible. It does not matter if you are mad due to a mistake they made or questioning why they seek your response because of a mistake you have made, the best approach is calm, cool, and collective.
Communication with the IRS is not something that you want to take lightly or as a joke. Here are a few tips and advice you can utilize as you begin this process of writing your letter to the IRS.
Although individuals do not frequently write and send letters via snail mail often, it is not a send/receive process that will never go away. Nonetheless, when dealing with a government institution, it is important for you to understand that a quick response from them may not be in your favor. As they have a ton of volume regarding requests and mail on a daily basis.
To make sure everything is smooth, triple check your letter to make sure no mistakes are made. The worse case scenario is one mistake that can cost you a month of time (which is not rare with the IRS).
Once you have completed the body of your letter, the last piece of information you want to leave are contact details. Whether you know a part of your communication (phone number, address, e-mail, etc.,) may change, give every single current contact information that you have available. If for any reason you do not receive a response back in two weeks at the latest, check all of your avenues of contact accordingly.
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